Recommended Software

QuarkXpress - Collect for Output

If you are sending native files, there are some easy ways to ensure that your job is produced correctly. By using the Utilities menu and the Collect for Output feature, you will be able to verify that all graphics links and typefaces are up-todate and included.

• With your document open in QuarkXPress, select Usage under the Utilities menu.
• Under the Fonts tab there is a list of all fonts used in your document. Make sure that none of them are in parentheses (which indicates a font is not loaded properly).
• Under the Pictures tab you can check the status of each linked graphic. If the status is missing or modified, you will need to update these items.
• Once all Fonts and Pictures are updated, you are ready to Collect for Output. This is done by going to Collect for Output under File.
• In the Collect for Output menu you will have the option to save your files to a new location. We suggest that you create a new folder just for the collected items.
• Assign a file name for the report that accompanies all other collected files. This report includes a list of all used fonts, links, and inks required to print the document, and print settings. The report is stored in the same folder as the other collected files.
• Also in the Collect for Output menu you will find a series of check boxes. You should check all of the boxes. This will collect all fonts, graphics, a copy of the document, and other useful items for a service provider.
• Once the Collect for Output is complete you can simply submit the entire folder via one of the methods listed on the back page of this document.
• It is a good idea to check your collect by printing a test file before sending.
• Under the Fonts tab, each font listed should have <plain> listed next to the font name.

InDesign - Preflight and Package Native Files

If you are sending native files, there are some easy ways to ensure that your job is produced correctly. This includes verifying all graphics links and fonts. Most of these functions will occur when you use the Package option.

• With your document open in InDesign, select Package under the File menu. In the Preflight dialog box, click Package.
• If a dialog box appears alerting you to possible problems click View Info to open the Preflight dialog box where you can correct problems or get further information. When you’re satisfied with the document, begin the packaging process again.
• Fill in the printing instructions. The file name you type is the name of the report that accompanies all other packaging files. This report includes the information in the Printing Instructions dialog box; a list of all used fonts, links, and inks required to print the document, and print settings. The report is stored in the same folder as the other packaging files.
• Click Continue and then specify a location in which to save all packaging files. We suggest that you create a new folder just for the packaged items.
• In the bottom portion of the menu you will find a series of check boxes. You should check all of the boxes. This will collect all fonts, graphics, a copy of the document, and other useful items for a service provider.
• Once the Package is complete you can simply submit the entire folder via one of the methods listed on the back page of this document.
• It is a good idea to check your packaging by printing a test file before sending.

PageMaker - Save for Service Provider

If you are sending native files, there are some easy ways to ensure that your job is produced correctly. This includes verifying all graphics links and fonts. Using Save for Service Provider will include and update these items for you.

• With your document open in PageMaker, select Plug-ins under Utilities. Select Save for Service Provider.
• Click on Preflight pub. This will create a report telling you if the file is okay for packaging or if there are problems.
• By clicking on the Fonts, Printing, or Info links you can find information on what the problems are. By clicking on the Links tab you can not only see what the problems are but you can relink in missing or modified links.
• Once the file is ready to be packaged, click Package to bring up the Save As menu.
• Specify a location in which to save all files. We suggest that you create a new folder just for the packaged items.
• Check the Copy Fonts box and select All. The Report type should be Formatted (.PMD).
• Click Save. Once the Package is complete you can simply submit the entire folder via one of the methods listed on the back page of this document.
• It is a good idea to check your packaging by printing a test file before sending.

Adobe Photoshop and Adobe Illustrator

• Both are highly recommended support software.
• Photos should be scanned and saved a minimum of 300 dpi for spot color work and 400 dpi for process color work.
• RGB is not an acceptable color space for process color or spot color printing.
• Line art and logos should be created in a vector-based program, like Illustrator. Change fonts to outlines.
• If it is not available, scanned line art and logos can be provided at 1200 dpi.